Privacy Policy – ICEM 2027 (ICEM22)
Last Updated: August 2026
This Privacy Policy describes how personal data is collected, used, and protected by the ICEM 2027 (ICEM22) Organizing Committee through the website https://icem22.org/ in accordance with the EU General Data Protection Regulation (GDPR 2016/679).
1. Data Controller
The Data Controller for the processing of personal data is the ICEM 2027 Organizing Committee:
Host Institution: Department of Engineering, University of Palermo, Palermo, Italy
Conference Chair: Dr. Giuseppe Pitarresi (giuseppe.pitarresi@unipa.it)
Conference Secretariat: Collage S.p.A. (ICEM22@collage-spa.it)
2. Personal Data Collected
We collect personal information required to manage participation and paper submissions for the 22nd International Conference on Experimental Mechanics:
Contact & Submission Info: Full name, academic or professional affiliation, email address, country, and abstract/paper details submitted via direct forms or email.
Technical Data: IP address, browser information, device type, and visit duration collected automatically via system logs and essential cookies.
3. Purpose and Legal Basis for Data Processing
Data is processed for the following purposes:
Conference Organization & Reviewing: Managing special sessions, paper submissions, peer reviews, program scheduling, and participant registrations (Legal basis: Performance of a contract / Legitimate interest).
Support & Communications: Answering inquiries regarding submission deadlines, sponsorship opportunities, travel, and venue access (Legal basis: Legitimate interest).
Website Operations: Ensuring technical stability, cyber security, and measuring anonymous web traffic (Legal basis: Legitimate interest for essential functions; Consent for optional cookies).
4. Third-Party Sharing
We do not sell personal data to third parties. Data is shared exclusively with necessary operational entities:
Conference Secretariat: Collage S.p.A. for handling logistics, website maintenance, and communications.
Scientific Publishers: Academic partners and journals publishing conference proceedings or special issues.
5. Data Storage & Retention
Personal information related to paper submissions and conference attendance is retained for the period necessary to carry out the conference activities, publish conference proceedings, and maintain historical records.
6. Your GDPR Rights
Under European data protection law, you have the right to:
Access, update, or request the deletion of your personal data.
Withdraw your consent for non-essential cookies at any time via the cookie banner settings.
Contact the Data Controller or file a complaint with the Data Protection Authority (Garante per la protezione dei dati personali in Italy).
For any privacy-related requests, please email giuseppe.pitarresi@unipa.it or ICEM22@collage-spa.it.